Careers · Operations
Part-Time Freelance Virtual Assistant
- Contract
- Remote (Global)
- Req ID: 5609348004
Role Overview
We are looking for a detail-obsessed Virtual Assistant who can keep our internal operations running smoothly. You will handle research, calendaring, documentation, and light data entry tasks that fuel recruiting and client delivery initiatives.
This is a part-time freelance contract (10–20 hours per week) with flexible scheduling as long as you can collaborate for at least four hours during North American business hours.
Responsibilities
- Maintain shared Google Sheets with accurate, well-formatted data pulled from LinkedIn, CRM systems, and market research.
- Schedule interviews, client calls, and internal syncs through Google Calendar and Zoom/Google Meet.
- Draft outbound messages, follow-ups, and reminders in clear, professional English.
- Support lead generation workflows by building curated prospect lists.
- QA data inputs, resolve duplicates, and ensure stakeholders always trust the source of truth.
- Document repeatable procedures in Notion so that the broader team can self-serve.
Requirements
- 2+ years in an executive assistant, operations, or virtual assistant role.
- Advanced proficiency with Google Workspace (Sheets, Docs, Calendar) and LinkedIn.
- Excellent written and spoken English; comfortable collaborating asynchronously via Slack and Loom.
- Reliable laptop/desktop, webcam, and broadband internet connection.
- Highly organized with a habit of double-checking details before sharing work.
- Able to manage confidential information with discretion.
Benefits & Perks
- Hourly contract with room to scale responsibilities and hours over time.
- 100% remote with flexible scheduling.
- Exposure to a fast-growing digital agency and mentorship from operations leaders.
- Opportunity for long-term collaboration if performance remains strong.
Tool Stack You Will Use
- Google Workspace, Slack, Notion, and ClickUp.
- LinkedIn Sales Navigator and other sourcing tools.
- Basic automation utilities (Zapier, Make) for repeatable tasks—training provided.
How We Collaborate
- All requests are documented in ClickUp with clear deadlines and context.
- You’ll have a dedicated point of contact plus weekly async check-ins.
- Success is measured by accuracy, responsiveness, and proactive communication.
Apply
Send your resume, location, hourly rate expectations, and two short examples of spreadsheets or trackers you have built (sanitize sensitive data) to careers@webstacks.org. Feel free to include a short Loom introducing yourself—bonus points for creativity.
Submit your application
Complete the form below and we'll follow up within two business days.
Ready to build with Webstacks?
If you're excited about the impact you can make in this role, send us your application. We review every submission and respond quickly.